The Mount Sinai Medical Center in New York City is establishing a
Records Management program and has posted the following job
announcement. We ask that resumes be sent to the address below, but
please note, you must officially apply for this position online at
https://mountsinai.igreentree.com/CSS_External/CSSPage_Referred.ASP?ReqK
ey=750ACF2C-547D-4C81-8E6E-8690B03F5F5D&AppKey=&;
Please send paper letters and resumes to this address:
Administrative Office
Levy Library, Box 1102
1 Gustave L. Levy Place
New York, NY 10029-6574
Please note that it is against Mount Sinai policy to post salary ranges
online for administrative positions. Also, the position title is in
fact Records Manager. The Job Title noted here is an HR classification.
Job Title: Administrative Manager
Full/Part Time: Full Time
Location/Affiliates:
Department: 876 - Levy Library
Requisition Number: 09-51423
Job Description:
The Records Manager will:
Oversee all activities involved in the management of active and inactive
records whether in paper or electronic format, and create and maintain
institutional records retention schedules in accordance with Medical
Center policies and appropriate local, state and federal laws.
Develop policies and procedures for the Records and Information
Management (RIM) program and provide guidance and training to Medical
Center departments and staff relating to records management issues.
Identify and establish goals and objectives of the RIM program to
support the organization's strategic plan and develop periodic reports
on progress towards these objectives by gathering and analyzing data and
information related to the RIM program.
Create and implement records retention policies and schedules and manage
records retention and disposition in compliance with RIM program policy,
legal and regulatory requirements, and business needs.
Develop comprehensive procedures to document organizational RIM
practices.
Provide guidance and training to Medical Center departments and staff
relating to records management.
Review and update RIM policies and procedures and identify opportunities
for RIM process improvements.
Establish a vital records program for the organization by identifying
records and methods of protection to preserve recorded information
essential to continued operations.
Collaborate with functional groups within the organization to develop,
implement, and maintain a disaster preparedness and business continuity
program.
Collaborate with legal counsel and IT to implement the legal hold
process and the resumption of records destruction.
Provide expertise and advice to the organization to maintain compliance
and promote efficiencies through the use of the RIM program.
Collaborate with IT to define and address the incorporation of lifecycle
management requirements into information management systems design.
Work with Records Management Committee which provides oversight and
advisement to the RIM program.
Job Qualifications:
Master's degree from an accredited college in Library Science, Archival
Science or related area with coursework in records management, archives,
business law and/or business management.
At least 4 years of experience in the records management field with
experience in a health care environment a plus. Previous RIM training
experience highly desirable.
Related Certifications /Certificates: Preferred Certified Records
Manager (ICRM);
Expertise in use of Microsoft programs as well as web-based and
enterprise-class business systems. Familiarity with best practices for
electronic data retention and discovery procedures.
Excellent written and oral communication skills and service orientation.
Ability to work independently and to work well with senior
administration, corporate officers, faculty, and staff. Able to handle
print and electronic collections, including ability to lift up to 30
pounds.
Originally posted on Library School listserv.
