F/T - Digitization Project Mgr, Am Jewish JDC Archives (NY)

The American Jewish Joint Distribution Committee Archives is seeking a full-time Digitization Project Manager.
 

Title: Digitization Project Manager
*DEPARTMENT:* Global Archives
*REPORTS TO:* AEVP/Director-Giobal Archives
*STATUS:* Full-Time Regular
*LOCATION:* New York

I. ESSENTIAL FUNCTION

Manages all activities related to the digitization of material and data
from the JDC Global Archives in New York and Israel.


II. PRIMARY RESPONSIBILITIES
  - Prepare and disseminate written reports to project donors and
  departmental staff, including plans, timelines and progress reports.
  - Manage $1 ,000,000+ budget — strategically plan project development
  and allocation of monies.
  - Research and select subcontractors to deliver aspects of project
  related to document digitization, including scanning/imaging, indexing,
and
  software construction.
  - Negotiate and manage legal and fiscal contracts with subcontractors
  and external companies in conjunction with AEVP/Director of Global
Archives
  - Manage subcontractor activities with regular communication and monitor
  quality/quantity of output. Function as the first-line trouble-shooter on
  issues with vendors.
  - Manage all vendor payments and incoming project donations in
  coordination with Accounting Department.
  - Coordinate with AEVP/Director of Global Archives the workflow of
  departmental staff regarding database usage, scanning, and electronic
  cataloguing.
  - Encode archive catalogues in machine readable format, in basic XML,
  EAD XML, or any format compatible with archive software system.
  - Prepare documents and microfilm for shipping. Monitor outgoing and
  incoming deliveries by tracking inventory.

II. SECONDARY RESPONSIBILITIES

  - Coordinate and plan activities related to digitization or
  computerization of the archives, including but not limited to long-term
  electronic storage of data and initiatives to track researcher information
  in an electronic format.
  - Coordinate with AEVP/Director of Global Archives the planning for
  public outreach and educational projects using archival materials.
  - Keep current on the development of best practices in text digitization
  by monitoring literature in the archives and information management
fields.
  - Research current trends in use of archival repositories and the needs
  of academic and genealogical researchers.
  - Attend conferences and archival training courses to keep abreast of
  industry standards, techniques and practices.
  - Cultivate relationships with current and potential donors to the
  archives digitization.
  - Cultivate and manage relationships with for-profit companies who
  partner with JDC on archival digitization.

III. JOB SKILLS AND EDUCATION

  - Ability to work closely with senior level professionals, donors and
  Jay leaders.
  - Capable of acting in a diplomatic and tactful manner.
  - Customer service and management skills essential.
  - Ability to develop and monitor workflows and project schedules.
  Ability to set reasonable deadlines and deliver on time.
  - High comfort level and experience working with technology, including
  database systems, document processing and imaging, and XML markup.
  - Strong report writing skills required. Platform skills desired.
  - B.A. required, Masters in Library and Information Science or Archival
  Studies preferred.
  - 3-5 years previous work experience.

*All inquiries and referrals are to be submitted to Robin Salsberg, HR
Director, robin.salsberg@jdcny.org <robin.salsberg@jdcny.org>*